Fleet Maintenance & Workshop Management Software

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Genie Insights is the exclusive Irish and Scottish sales and implementation partner for Freeway Fleet Systems, a leading asset management software that has been specifically designed for the transport industry to manage fleets and workshops.

If an asset requires routine maintenance, requires spares, attracts defects, consumes resources and requires management, then Freeway can provide the tools to control it.

By dealing with all aspects of fleet and/or workshop management in one place, and by seamlessly integrating with other commonly used transport systems in a coordinated approach, Freeway makes the management of a complex operation much simpler, bringing asset management, fleet maintenance, workshop control and parts inventory together.

Genie Insights can plan your Freeway implementation, from identifying how the system will best suit your operation and advising on possible IT system integrations to providing hands-on support right through set up, training, ‘go live’ and beyond.

Maintenance Workshops
Commercial vehicle fleet operators
Bus/coach fleet operators
Plant, construction & other physical assets

Freeway WebApps dashboard being viewed on a tablet in a workshop

Stay in Control of Your Fleet

MANAGE FLEET COMPLIANCE

Freeway provides a structured platform to record, manage, analyse and report on all asset information from one centralised location by organising and optimising fleet and personnel resources, providing process-driven accountability.

ENHANCE FLEET SAFETY

With digital defect reporting directly from drivers or workshop engineers, automated fleet scheduling and easily accessible records, Freeway promotes best practice in fleet maintenance to ensure your fleet stays legal, safe and compliant.

CONTROL FLEET COSTS

Closely tracking all costs associated with maintaining assets provides pinpoint accuracy and traceability of vehicle, component and labour costs, whether you maintain your own fleet or use third party workshops.

A Transformative Tool for Modern Fleet Management

Our fleet maintenance software for trucks and buses unifies your team, streamlines processes and drives profitability, from seamless integrations to real-time analytics.

JOINED UP APPROACH

Freeway supports the development of a unified team regardless of the organisation’s size and geographical spread by streamlining information flow between departments that have any involvement in asset management, including finance, workshop, drivers, stores, planning, compliance, human resources and IT.

PAPERLESS OPERATIONS

Manage all aspects of asset management in real-time from a single, easy-to-use and intuitive interface, which operates seamlessly across desktop and mobile.

ENDLESS INTEGRATIONS

Opting for Freeway as the lead system to control and manage other asset-related IT infrastructure means systems no longer operate in isolation but can ‘talk’ to one another seamlessly and effectively.

FULLY CUSTOMISABLE

The Freeway software can be fully customised to facilitate each customers’ unique business processes, internal terminologies, organisational structure, fleet size and make-up, complexity of equipment and breadth of supply chain.

POWERFUL ANALYTICS

Accumulate accurate and powerful insights to improve fleet reliability and profitability, to assist your team with efficiency and productivity, and to inform future fleet replacement strategy and parts supplier selection.

DVSA EARNED RECOGNITION

Automatically prove that your organisation meets required vehicle standards by taking advantage of Freeway’s DVSA validated automated driver checks, safety inspections, exception-based reporting and more.

Genie Insights & Freeway:
A Perfect Partnership

Effective asset management requires a number of business areas to work in harmony but often this is not the reality. Genie Insights provides end-to-end implementation support for fleet operators across Ireland and Scotland, ensuring a seamless transition and integration of our technology into your business. Our comprehensive support includes:

Patrick Tandy, Freeway Fleet Systems and Matt Reeve, Genie Insights

Initial Audit: Assess existing practices and departmental needs including workshop, drivers, stores, accounts, planning, compliance, IT and HR
Implementation Planning: Develop a tailored rollout strategy
System Setup: Install, configure, and customize to fit your operations
IT Integration: Oversee integration with your existing IT infrastructure, where required
Data Preparation: Assistance with cleanse and import data for optimal functionality
User Setup: Establish user access requirements and security permissions
System Testing & Go-Live Support: O-site technical support at ‘go live’
Troubleshooting: Dedicated issue resolution in conjunction with Freeway’s support team
Knowledge Transfer: Mentoring and training staff in effective use of the system
Customised Reporting: Design and deliver bespoke reports
Ongoing Support: Comprehensive assistance throughout the product’s lifecycle

This approach guarantees a stress-free implementation, helping you achieve maximum value from your investment.

Discover Freeway’s Tools to Enhance
Fleet and Workshop Management

Comprehensive Asset Management

Freeway can record all assets including vehicles, trailers, plant and buildings and all costs including parts, labour, fuel, depreciation and finance.

The system can also record links between assets. The system is highly customisable with over 100 customisable analysis dimensions.

Automated Scheduling

One of the primary functions of fleet maintenance software is to ensure that your fleet is always safe and legally compliant.

Our fleet maintenance software has intuitive and automated fleet scheduling at its core. Because our software operates using mobile applications for data capture, the entire end-to-end process is digital meaning you can reduce manual administration and banish all of your cumbersome spreadsheets!

Defect Management

Defect recording via smart phone or tablet from either driver walkaround checks or mechanic workshop inspections provide a paper-free environment…

…with integration directly into the Freeway system for further interrogation and reporting.

Electronic Job Cards

A single document which encompasses parts, labour, scheduled events, defects and purchase orders unifies to provide a fully costed job card. This can, at a touch of a button, convert to an invoice.

The user-friendly interface can be used on a tablet, smart phone or PC and the system can incorporate staff clock-on and off.

Workshop & Supplier Management

The Freeway system offers a comprehensive solution for managing workshop operations and planning. It facilitates defect allocation and planned maintenance…

…for both in-house workshops and external suppliers while keeping your operations team informed about planned work, changes to estimates, and completion status.

Live Fleet Availability for Transport Planning

By pushing vehicle status information to your transport planning system, your planning team always has access to live fleet availability.

Vehicles due for maintenance can be planned back to the relevant maintenance workshop and off-road vehicles can be managed out of route planning operations.

Procurement

Freeway offers comprehensive procurement management from purchase order and goods receipt to invoice match, and includes purchasing authority levels…

…and automatic issue of PO to preferred suppliers based on min/max stock levels. The system integrates seamlessly with external accounts packages.

Inventory

Manage multiple stores by location or department, whether own stock or imprest, including wet stock (fuel, AdBlue, oil, etc)…

…and tyres. Additional features include stock taking via smart phone and complete warranty management.

Earned Recognition

Upon becoming part of the DVSA Earned Recognition scheme, operators agree to have a management system capable of monitoring key performance indicators and automatic reporting.

We can supply validated Earned Recognition software that allows users to digitally manage maintenance records. The software displays colour coded alarm statuses if compliance data is missing and it generates lists showing all items that need to be addressed in order to meet the KPIs required by the Earned Recognition Guide.

Document Management

Use ‘drag and drop’ or barcodes to link supplier invoices, delivery notes, accident records, standard procedures, and compliance…

…registration and safety documentation. Click-to-view, print or e-mail documents as pdf, bmp or jpg.

Fleet Cost Analysis

With Freeway’s intuitive analytics platform you can instantly analyse and cross-reference your costs using a range of user-defined parameters…

…such as make, model, age, location, timeframe, component or reason. The flexible format can be applied to understand areas such as fleet cost, labour efficiency, supplier performance or repeat defects.

Whole Life Costs

Seamlessly import, manage and error correct fuel card and / or fuel monitoring system data. Analysis can then be carried out on mpg and cost per litre.

This integration coupled with the tyre management capability means that a true whole life cost per asset can be achieved.

Digital Transformation for Fleet and Workshop Management

At Genie Insights, we specialise in the digital transformation of fleet and workshop management processes. Our solutions are designed to streamline operations, enhance compliance, improve traceability, and reduce administrative overhead by moving towards a fully paperless system.

Through our long-standing partnership with Freeway, we provide a seamless transition to digital, paperless workflows that support your team at every stage of the digitisation journey. Our solutions simplify fleet and workshop operations, capturing critical data through tablets or smartphones for real-time insights. All traditional, paper-based activities – like job cards and inspection sheets – are replaced, and tasks are managed effortlessly.

Using Freeway’s Fleet-in-your-Pocket app, we empower your team to assign, authorise, and track work orders and purchase requests digitally, resulting in a significant boost in workshop productivity and efficiency.

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