Accounts & Finance Administrator (Part Time)
Job Description: A flexible, part-time finance role with real responsibility in a growing, high-performing SME
About the Role
Genie Insights is seeking a part-time Accounts & Finance Administrator with experience in a commercial environment to support and take ownership of key aspects of the day-to-day financial administration of the business. Working closely with the company directors, you will play a key role in maintaining accurate financial records, processing transactions, and ensuring the smooth and compliant running of the finance function. This is a varied and hands-on role that requires strong attention to detail, organisation, and a proactive, solutions-focused mindset.
This role would suit someone who enjoys variety, takes pride in accuracy, and is comfortable working with a high degree of autonomy. As part of a small team, you will have real visibility of the business and the opportunity to contribute beyond a typical accounts administration role. This is a newly created role at Genie Insights and, as a rapidly growing company, offers opportunities for the role to grow and evolve.
The position offers genuine flexibility in working hours and a hybrid working arrangement, allowing you to balance work around your life. We expect the role to be 20 hours per week, but this could be increased for the right candidate.
About Genie Insights
Genie Insights supplies solar solutions for commercial vehicles. Founded in 2016, the company has grown into a highly successful small business that consistently punches above its weight in both output and profitability.
At Genie Insights, we are guided by four core values: Integrity, Fairness, Collaboration, and Dependability. These guiding principles define how we operate as a team and how we serve our customers. We believe in doing the right thing, treating everyone with fairness and respect, working together to find the best solutions, and delivering on our promises.
We also pride ourselves on achieving a lot with our small, dedicated team because we all muck in when it’s needed and we have each other’s backs. We believe in hard work, but not excessively long hours or an ‘always on’ mentality. Working for us will give you a genuine work-life balance.
What You’ll Be Doing
Accounts Payable
- Checking, coding and processing purchase invoices
- Reconciling supplier statements and resolving discrepancies
- Managing supplier payments
- Processing supplier account opening forms
Accounts Receivable & Credit Control
- Raising and issuing customer invoices
- Monitoring customer accounts and supporting cash flow management
- Conducting credit checks and managing credit limits
- Monitoring and chasing overdue payments (escalating where required)
- Resolving supplier and customer account queries
General Ledger & Administration
- Posting transactions and receipts in accounting software
- Performing regular bank reconciliations
- Allocating costs to contracts
- Processing customer account opening forms
Compliance & Financial Administration
- Preparing quarterly EC Sales Lists
- Assisting with month-end close processes
- Supporting VAT quarter-end processes
- Managing warranty provisions and rebate tracking
- Maintaining accurate and compliant financial records
Reporting & KPIs
- Preparing weekly installation and customer reports
- Supporting contract cost tracking and profitability analysis
Finance Operations & Administration
- Assisting with payroll processing and pension payments
- Managing petty cash and employee expenses
- Handling currency transactions and transfers
- Processing external funding claims
Systems & Data Management
- Setting up new customers on internal systems
- Maintaining high standards of record-keeping
Quality, Compliance & Continuous Improvement
- Adhering to ISO9001 procedures
- Participating in continuous improvement initiatives
General Responsibilities
- Upholding company values
- Undertaking any other reasonable duties as required
Who We’re Looking For
- Demonstrable experience in an accounts or finance administration role within a commercial environment (typically 3+ years)
- Strong numerical and analytical skills
- High level of accuracy and attention to detail
- Good level of general IT literacy, including proficiency in the use of Microsoft Excel and other Microsoft Office applications
- Possess working knowledge of computerised accounting systems and spreadsheets, ideally QuickBooks accounting software
- Strong organisational and time management skills
- Ability to manage projects independently, take initiative, and meet deadlines
- Strong communication and teamwork skills
- Self-motivated, solutions-focused, and well-organised
Desirable Skills & Experience:
- AAT Level 3 or above
- Experience in manufacturing, automotive or related sectors
- Knowledge of VAT and basic accounting principles
- Ability to produce management accounts
- Ability to produce budgets
What We Offer
- Competitive salary: £28,000 – £34,000 FTE (pro rata based on agreed part-time hours, with the upper end reflecting higher levels of experience)
- Contributory pension scheme
- Free on-site parking
- Flexible working arrangements – we are open to how the hours are structured across the week; however, once agreed, a consistent weekly working pattern is preferred
- Hybrid working (mix of office and home)
- A supportive, collaborative team environment
- A varied role with real responsibility and visibility across the business
- The opportunity to contribute to a growing, successful company where your input makes a difference
Ready to Make a Change?
If you’re looking for a flexible, varied role where you will be trusted to take ownership and make a meaningful impact within a growing business, we’d love to hear from you.
To Apply: Please send your CV to laura.reeve@genieinsights.com. If you have any questions about the role, feel free to contact Laura by email or call 028 9360 3683.
Closing Date: Wednesday 13th May
